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Reporting Materials
Reporting materials, including data collection instruments, instructions,
and recent communications relevant to reports submitted to the State Court Administrative
office, are available below by topic area.
Caseload and Caseflow Management
Court Caseload
Delay in Criminal Proceedings
Deficiencies in Guardianship/Conservatorship Administration
(Formerly Delinquent Fiduciary Report)
Court Security
Michigan Trial Court Incident Report
Family Services
Absent Without Legal Permission
Citizen Advisory Committee Reports
Friend of the Court Grievance Records
Friend of the Court Statistical Report
Friend of the Court Statutory Review
Report of Child Deaths While Under Court Jurisdicition (Child Abuse or
Neglect)
Finance
Counsel Appointments
Collections and Receivables
Drug and Drunk Driving Case Reimbursement
Report of Jury Fees
Judicial Reports
Delay in Matters Submitted to Judge
Financial Report
Judicial Absence Report
Retired Judges Information
Orders
Order for Administrative Closing
Order Limiting Access to Proceedings
Order to Seal Court Records
Prisoner Condition Lawsuit Dismissal Orders
Other
Appointment of Court Officers
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Court Caseload
Trial courts submit (through MCAP) annual caseload reports as required by
MCR 8.103(7) and MCR 8.110(C)(1). Part 1 of the Caseload Reporting System
(CRS) includes reports of beginning pending caseload, new case filings,
and reopened cases. Part 2 includes reports of cases disposed and cases
made inactive. Part 4 includes pending case age and case age at disposition
reports. Data collection instruments, instructions, technical assistance,
and recent communications are available through MCAP
to authorized users of CRS. Caseload reports are due by January 30 and
verification is due by February 28. Statistical
reports using caseload data are available on the web. For more information,
contact Trial Court Services.
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Delay in Criminal Proceedings
Circuit, district, and municipal judges submit through their chief judge
quarterly delay in criminal proceedings reports as required by MCR 8.110(C)(5).
Courts submit these reports through the Michigan Court Application Portal (MCAP). These reports are due January 7, April 7, July 7, and October 7. Court administrators who wish to designate another person as an authorized user for the Delay in Criminal Proceedings (DCP) system should do so through the User Maintenance application on MCAP. Reporting materials are available below. For more information, contact the appropriate regional office.
>>Instructions for DCP System
>>Circuit File Format for Electronically Uploading DCP Data
>>District File Format for Electronically Uploading DCP Data
>>Q & A for DCP
>>September 20, 2006 Memo to Courts
>>September 4, 2007 Memo to Courts
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Deficiencies in Guardianship/Conservatorship Administration (Formerly Delinquent Fiduciary Report)
Chief probate judges submit semiannual deficiencies in guardianship and conservatorship administration reports. See the January
3, 2007, memo for more information. These reports are due January 30 and July 30. For more information, contact the appropriate
Regional Office. Use the Deficiencies in Guardianship/Conservatorship Administration (form SCAO 65).
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Michigan Trial Court Incident Report
Trial courts submit, after contacting the regional office, a security incident
report as appropriate. See the Court
Security Standards for details. For more information, contact the
appropriate Regional Office.
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Absent Without Legal Permission
Circuit courts submit monthly absent without legal permission reports. See
the December
21, 2006, memo for more information. For more information, contact
Family Services.
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Citizen Advisory Committee Reports
Citizen advisory committees submit three annual reports as required by MCL
552.504a(1)(d) and MCL 552.519(3)(d). These reports are due by January
15. For more information, contact Family Services. Use the:
Citizen
Advisory Committee Report of Activities (form SCAO 28a),
Citizen
Advisory Committee Grievance Record (form SCAO 28b), and
Citizen
Advisory Committee Review of FOC Grievances (form SCAO 28c).
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Friend of the Court Grievance Records
Friends of the court submit semiannual friend of the court grievance records
as required by MCL 552.526 and MCL 552.519. These records are due January
15 and July 15 and are submitted in an excel file by e-mail and on paper.
For more information, contact Family Services. Use
the Grievance Record (form SCAO 28).
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Friend of the Court Statistical Report
Friends of the court submit annual friend of the court statistical reports
as required by MCL 552.528 and MCL 552.519. These records are submitted
in an excel file by e-mail and on paper. For more information, contact
Family Services. Use
the Office of the Friend of the Court Statistical Report (form
SCAO 41).
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Friend of the Court Statutory Review
Chief circuit judges submit annual friend of the court statutory reviews
as required by MCL 552.524. For more information, contact Family Services.
Use
the Annual Friend of the Court Statutory Review (form FOC 17).
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Report of Child Deaths While Under Court Jurisdiction (Child Abuse or Neglect)
Circuit courts submit a report of child deaths while under court jurisdiction when appropriate. See the June 26, 2008 Memo for more information. For more information, contact Family Services.
Use
the Report of Child Deaths While Under Court Jurisdiction (Child Abuse or Neglect) (form SCAO66).
June 26, 2008 Memo to Family Division Judges
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Counsel Appointments
Circuit, district, municipal, and probate courts submit (through MCAP)
annual counsel appointment reports as required by MCR 8.123. This report
is due by February 15. For more information, contact Trial Court Services.
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Collections and Receivables
Circuit courts, family divisions of circuit courts, district courts, and
municipal courts submit annual collections-related reports. These reports
are due by July 15. For more information, contact Trial Court Services.
Use the forms:
- Outstanding Receivables Aging Report
- Payment/Adjustment Distribution of Assessments by Case Type and Payment/Adjustment Year
- Summary Report of Outstanding Receivables by Cash Code and Case Type
>>See also Trial Court Collections.
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Drug and Drunk Driving Case Reimbursement
Circuit, district, and municipal courts submit (through MCAP)
annual drug and drunk driving case reimbursement reports as required
by MCL 257.323d and MCL 257.625h. These reports are due by March 31.
For more information, contact Supreme Court Finance. >>See also Drunk Driving Caseflow Assistance Fund.
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Report of Jury Fees
Circuit and district courts submit (through MCAP)
biennial reports of jury fees as required by MCL 600.151e. These reports
are due by April 30 and October 31. For more information, contact Supreme
Court Finance. >>See also Juror Compensation Reimbursement Fund.
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Delay in Matters Submitted to Judge
Trial court judges submit quarterly reports of delay in matters
submitted to judges as required by MCR 8.107. Judges submit these reports through the Michigan Court Application Portal (MCAP). These reports are due 7 days after the first business day of January, April, July, and October. Use this form to become a new authorized user for the Delay in Matters Submitted (DMS) system. Reporting materials are available below. Visiting and assigned judges should use the paper DMS report below, not MCAP. For more information, contact the appropriate regional office.
>>Instructions for DMS System
>>Q & A for DMS
>>Authorized User Request Form for DMS
>>DMS Report for Visiting and Assigned Judges
>>December 6, 2006 Memo to Trial Court Judges
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Financial Report
Justices, court of appeals judges, trial court judges, referees, and magistrates submit an annual financial
report by April 15 of each year as required by Canon 6c. For more information, contact Trial
Court Services. Use
the Financial Report (form SCAO 17).
June 24, 2008 Memo to Magistrates and Referees
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Judicial Absence Report
Trial court judges submit through their chief judge annual judicial absence
reports as required by MCR 8.110(D)(6). For more information, contact
the appropriate Regional Office. Use
the Annual Judicial Absence Report (form SCAO 25a).
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Retired Judges Information
Retired judges submit certain information shortly after retirement. For
more information about retired judges information, contact the appropriate
Regional Office. Use
the Retired Judges Information (form SCAO 50).
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Order for Administrative Closing (Conservatorship)
Probate courts (and family divisions of circuit court, when applicable)
submit copies of orders for administrative closing in conservatorship
cases as required by MCR 5.144(A)(2). For more information, contact
the appropriate Regional Office. Use
the Order for Administrative Closing (Conservatorship) (form
PC 671).
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Order Limiting Access to Proceedings
Trial courts submit copies of orders limiting access to proceedings as required
by MCR 8.116(D)(3). For more information, contact the appropriate Regional
Office.
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Order to Seal Court Records
Trial court judges submit copies of orders to seal court records as required
by MCR 8.119(F)(7). For more information, contact the appropriate Regional
Office.
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Prisoner Condition Lawsuit Dismissal Orders
Trial court judges submit copies of prisoner condition lawsuit dismissal
orders as required by MCL 600.5529 and SCAO ADM 2000-10. For more information,
contact Trial Court Services.
Use
the Dismissal of Prisoner Civil Action (form CC 78).
Submit these orders by mail or fax to:
State Court Administrative Office
PO Box 30048
Lansing, MI 48909-7548
Fax: (517) 373-9831
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Appointment of Court Officers
Trial courts submit a list of those persons who are serving as court officers
or bailiffs and of any changes pursuant to MCR 3.106(B)(2). For more
information, contact Trial Court Services.
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